How the intake works

How to sign in, find your job, fill it in and get the draft report.

What the intake is

The intake is one page per job where you fill in what its report needs: answers, dates and files. Values we could read from the plat or your ARC Forms export, and the team’s usual answers, are already filled in for you to check. A draft of the report prints for you to download: the first one on its own, then each time you press Make draft.

Signing in

There’s no password. You sign in with a code we email you.

  1. Go to arch.outlaw-engineering.com/intake. You’ll land on Arch tracker sign-in.
  2. Type your email address in the box and press Enter.
  3. The next page says “If that address is on file, a code is on its way. It works for ten minutes.” Look for an email titled “Your Arch Reports sign-in code”. The code is its first line: six digits.
  4. Type the code in the box and press Sign in. If the code runs out or doesn’t come, press Send a new code. Each new code replaces the last one, so use the code in the newest email.

You stay signed in for fourteen days in that browser.

A code only goes to an address we have on file. If none comes after a few tries, wait fifteen minutes. If it still never comes, reply to Abby’s email.

Finding your job

Once you’re in, you’ll see Projects and “Choose a project to fill in its intake.” Type part of the job’s name in the box that says “Filter by name”, then click the job.

Each job shows where it stands: Not started, In progress or Ready. A job nobody has started yet, with values waiting for you to check, says how many, like “3 suggestions to review”.

A link in Abby’s emails opens a job’s page directly. If you aren’t signed in yet, you’ll sign in first and then land on that job. ← All projects at the top of a job’s page takes you back to the list.

Filling in a job

A job’s page lists its items in groups. On a wide screen the draft report sits on the right and updates as you go; on a phone, press View report to see it. Each typed item has a box for its value and a menu under it that says where the item stands:

  • Received: you have it. Typing a value or accepting one sets this for you.
  • Requested: you’ve asked someone for it.
  • Awaiting: it’s on its way.
  • Not applicable: this job doesn’t need it. The draft prints “Not applicable” in its place, or “N/A” in the numbered boxes at the top of the report form.

Choosing Requested, Awaiting or Not applicable clears any value in the box. That’s also how you clear a value.

The typed items under Required to open, the file search buffer radius and the effect finding always need a value: their menus have no Not applicable. Only the ones under Required to open hold back Send for Review.

An item marked Not in the draft yet is saved with the job, but the draft doesn’t print it yet.

Typing a value

Type the value, then click or tab out of the box to save it. Under the box you’ll see “Saving...” and then “Saved”. A choice from a drop-down list saves as soon as you pick it.

Some boxes take a list, such as survey dates or crew names. Put one on each line, pressing Enter between them, then click or tab out of the box to save it.

Values filled in for you

Values in blue are suggestions. Most were read from the plat or your ARC Forms export. Some are the team’s usual answers, such as who makes the maps, and some come from a reply you sent Abby. Under each one, a line names where it came from and says “Accept it, or type the right value.” Check it, then press Accept, or type the right value over it. Accepting doesn’t lock it: you can type over an accepted value or change its state any time.

To take the plat’s and the export’s values at once, press the button above the groups that says how many, like Accept all 12 suggested values. You’ll see the list first. Press Accept these 12 to save them, or Cancel. Construction type, land status and the agency official, when they come from the plat, are worked out rather than read, and the team’s usual answers and values from a reply to Abby aren’t in the list, so each of those needs its own Accept.

Files

Some items take a file. Press Add files and choose the file or files. Each one is listed with its size, who added it and the date. Click its name to download it, or press Delete beside it to remove it. You’ll be asked to confirm.

Sending it for review

The first group, Required to open, is marked “Needed before the report can be sent for review.” Each item in it needs a value, an accepted suggestion or its file. Requested and Awaiting don’t count yet.

When they’re all done, Send for Review opens. Until then, the line beside it lists what’s still needed. Once it opens, the line reads: “This prints a review copy and emails it to the reviewers. Edits after that are saved but not printed until you press Make draft.”

Drafts

The first draft prints on its own, about five to seven minutes after your last change. After that, a new version prints when you press Make draft, at the top of the list of drafts, and Send for Review prints the review copy. A new draft shows there in a minute or two, and the line beside the button says when the last draft was made.

Printed drafts are listed just under Send for Review, newest first, each with a Download link for the Word file. A line reads like “Version 3, printed Oct 6, 2026, 3:15 PM MDT: 12 findings, 1 BLOCK”. The copy Send for Review prints says “(review version)”.

Under the list: “Each version is the draft as last printed. Findings are automatic checks on it. A BLOCK is one SHPO would send the report back for.”

Getting help

Stuck, or something looks wrong? Reply to Abby’s email, or ask Jon.